Rwanda · Kigali · UTC+2
One view of sales in Rwanda.
Cash and approvals sit in the same view. We step in as operators: a two-week assessment in Kigali, then we map how sales, payments and approvals really move, set clear rules and automate them inside your stack. The people you meet stay on your work from the first day to the last.
Finance and operations structure for 50–500 person companies in Rwanda: sales, cash and books in three places, approvals without a trail, mobile money beside the business software.
Program numbers never match.
Finance always has different ones. For NGOs and development organizations, donor reports are rebuilt by hand from program sheets and finance exports. We connect the data so the report starts from one set of numbers.
Example Donor report preparation: 10 days → 2 days
See all use cases02 · What we see in Rwanda
What we see in Rwanda
Sales, cash and the ledger live in three places.
Sales go through a billing machine or point-of-sale system, cash arrives through MTN MoMo, Airtel Money and banks, and the books sit in a third tool. Finance stitches them together at month-end, mostly by hand.
Approvals leave no trail.
Requests, quotes and approvals move by email and WhatsApp. When a bank, a funder or an auditor asks who approved a purchase, finding the answer takes days.
The business grows; the finance team doesn't.
Kigali firms add customers, branches and staff quickly, while finance stays at three or four people. Each new branch adds manual work to the same desks.
03 · Local rules we design for
Local rules we design for
EBM rules being reworked after 13 years
In July 2026, the Rwanda Revenue Authority described reforms to the Electronic Billing Machine regime, including a proposed ministerial order that would exempt businesses turning over less than Rwf2 million. For a company of 50 people or more, nothing gets lighter: each sale still needs an EBM invoice, and your buyers rely on it. Your tax adviser confirms changes once the order is published. Instead of retyping sales into a separate EBM, we connect Odoo, QuickBooks or Sage to RRA's EBM system or your certified provider, so each invoice is signed as it is raised; we are not a certified EBM provider.
The New Times: New tax reforms seek to ease compliance for small businesses (13 July 2026)(opens in a new tab) · as of Oct 9, 2026
Law No 058/2021 on personal data: from registration to proof
The law has been enforced since its two-year grace period ended on 15 October 2023. For 2026, the National Cyber Security Authority chose the theme 'Compliance is Beyond Registration': the certificate is the start, and documented controls are the test.
AllAfrica (Andersen): Why 2026 is the year of accountability for data controllers and processors in Rwanda(opens in a new tab) · as of Oct 9, 2026
04 · Where we usually start
Where we usually start
An approval matrix with a full trail
We agree with leadership who approves what and up to which amount, write it down, then put requests, quotes and supplier documents through one flow checked against budget. Each decision is logged with who approved it and when, which also helps when you need to show your controls.
Tools: Microsoft 365 · Google Workspace · Odoo
Sales, cash and the ledger in one view
We pull sales, mobile money and bank balances into one view that refreshes daily, and set a weekly review with an owner for each gap. Leadership stops waiting for finance to rebuild the numbers by hand.
Tools: Odoo · QuickBooks · Power BI
Mobile money matched to sales
MoMo and Airtel Money payments are pulled in daily and matched to open sales. Rules handle exact references; an AI step suggests a match for vague ones, and finance confirms.
Tools: MTN MoMo · Airtel Money · Odoo · QuickBooks
05 · How we work with teams in Rwanda
How we work with teams in Rwanda
- We work remotely from Switzerland and Portugal and come to Kigali for on-site weeks when the work needs us there. Devvion has no office in Rwanda.
- We bring large-enterprise operations discipline down to your size. Forward-deployed means our engineer works inside your business, not from a ticket queue.
- Kigali is on UTC+2, the same as Switzerland in summer and an hour ahead in winter. We work in English, and documentation can also be delivered in French.
- You sign your agreement with Devvion Inc., which is incorporated in Delaware. We connect your ERP to RRA's EBM system or your certified provider; we are not a certified EBM provider.
06 · Questions Rwandan companies ask us
Questions Rwandan companies ask us
Can you help us without automating anything?
Devvion's business consulting in Rwanda often stops before any code. We assess, map the processes, set approval limits, SOPs and KPIs, and get you ready for ISO 9001 or 27001 if needed. Automation can follow, with us, with someone else, or not at all.
Which local rules do you design for?
Devvion designs for the Rwandan rules listed on this page, each with its source. At 50 to 500 people you sit well above the proposed Rwf2 million exemption, so the EBM rules stay. Where a rule needs RRA's system or a certified provider, we connect your ERP to it and are not one ourselves.
What does forward-deployed mean in practice?
Devvion's engineer works inside your business in Kigali, not from a ticket queue. They sit with finance and operations, see how work really moves and build with your staff. The people you meet stay on your work from the first day to the last.
Where do you use AI agents?
Devvion builds AI steps in Rwanda only where a person reads something and judges, such as matching a vague payment or reading a supplier quote. Everything else is plain automation, which is cheaper and easier to trust.
What happens first, and how long does it run?
Devvion opens every engagement in Rwanda with a paid two-week assessment that ends in a maturity score per process. The fee is quoted on the first call and credited if you go ahead. Consulting then runs 4 to 12 weeks and engineering 6 to 16.
Who owns the systems?
Devvion's Rwandan clients own everything built: code, workflows, access and documentation, all in their own accounts. When the engagement ends, the systems keep running without us.
07 · Contact
See sales, cash and approvals in one place.
A two-week assessment gives you the hours in numbers, a map of the process and the first fixes ranked.