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Systems that fit · Both

Program numbers never match.

Finance always has different ones. For NGOs and development organizations, donor reports are rebuilt by hand from program sheets and finance exports. We connect the data so the report starts from one set of numbers.

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What it looked like

  • Each donor report takes two weeks to assemble.
  • Programme and finance teams reconcile figures by email.
  • Indicators are tracked in different sheets per project.

NGOs and development organisationsEducation

02 · What we did, stage by stage

What we did, stage by stage

  1. Assess

    We list every donor report, its indicators and where each figure comes from.

  2. Map

    We map data flows from field collection to finance and to each donor template.

  3. Mature

    Shared indicator definitions, cost-coding rules and a reporting calendar with owners.

  4. Automate

    Programme, finance and HR data feed one reporting layer; drafts are prepared for a person to approve.

03 · The process

Project status reporting without the meeting

Every evening, tasks, hours and spend become a status report a PM approves in two minutes.

What changed

  • Donor report preparation10 days2 daysExample
  • Figures reconciled by emailevery reportnoneExample
Project status reporting without the meetingReporting hours a week: 9 → 1 · Example

Project status reporting without the meeting

  1. Every day, 17:00
  2. Pull tasks
  3. Draft the status
  4. PM approves
  5. Client report
  6. Over budget or late?
  7. Status live
  8. Reporting hours a week: 9 → 1 (Example)

05 · Questions

Questions

  • Have you worked with NGOs before?

    Devvion applies the same method we use with companies of 50–500 to NGOs and development organisations. We will tell you plainly what we have and have not done in your sector.

  • Do you work with donor-specific formats?

    Yes, Devvion maps each donor's template once, so reports draw from the same data instead of separate spreadsheets.

See all use cases

06 · Contact

Book the assessment.

Tell us what is slowing the business down. We'll confirm the scope and the dates on a first call.