Skip to content

Systems that fit · Consulting

We can't afford the wrong system.

We need a new one. Vendors all promise the same, and the last selection went badly. We define what you need from how you work, run the selection and make sure you own the result.

Book an assessment

What it looked like

  • Demos look alike and all say yes.
  • Requirements come from vendor feature lists, not from the work.
  • The last system was chosen by one person and resented by everyone else.

HealthcareNGOs and development organisationsEducation

02 · What we did, stage by stage

What we did, stage by stage

  1. Assess

    We review current systems, licences and pain points, and decide whether a new system is needed at all.

  2. Map

    We map the processes the system must support and turn them into scored requirements.

  3. Mature

    A shortlist, scripted demos on your own scenarios, a scored decision and an implementation plan.

03 · The process

Tool consolidation and access governance

Every subscription is found, measured and given an owner; overlaps are cut, access moves to single sign-on and leavers lose it the same day.

What changed

  • Candidate systems51 chosen, with reasonsExample
  • Tools replaced by the new system04Example
Tool consolidation and access governanceLeaver access removed: 3 weeks → 1 day · Example

Tool consolidation and access governance

  1. Quarterly tool review
  2. Find every subscription
  3. Measure real usage
  4. Overlaps another tool?
  5. Owner decides
  6. Move to single sign-on
  7. Leaver still active?
  8. Tool register updated
  9. Fewer tools, clear owners
  10. Leaver access removed: 3 weeks → 1 day (Example)

05 · Questions

Questions

  • Do you take commissions from vendors?

    No, Devvion takes no referral fees or commissions, so our advice depends only on your requirements.

  • Can you implement the system after?

    Yes, Devvion's engineers can build the integrations and automations, or we can oversee a vendor's partner on your behalf.

See all use cases

06 · Contact

Book the assessment.

Tell us what is slowing the business down. We'll confirm the scope and the dates on a first call.