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Visibility · Consulting

Too many projects, none finish.

Every department launches its own initiatives, people are stretched thin and nothing gets done. We set up a light PMO that decides what starts and what waits.

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What it looked like

  • Twenty-plus projects run at once, most of them late.
  • The loudest voice gets the resources.
  • Projects start without a budget or an owner.

Professional servicesEducationNGOs and development organisations

02 · What we did, stage by stage

What we did, stage by stage

  1. Assess

    We list every running project, its owner, budget and real progress.

  2. Map

    We map how ideas become projects today and where they stall.

  3. Mature

    One intake form, scoring on value, effort and risk, a monthly portfolio board and a capacity check.

03 · The process

Project intake and prioritisation

Every new project request comes through one form, is scored on value, effort and risk, and starts only with an owner and capacity.

What changed

  • Projects running at once239Example
  • Request to decision6 weeks2 weeksExample
Project intake and prioritisationRequest to decision: 6 weeks → 2 weeks · Example

Project intake and prioritisation

  1. New project request
  2. Summarise the request
  3. Business case complete?
  4. Score the request
  5. Check team capacity
  6. Portfolio board decides
  7. Approved this quarter?
  8. Project set up
  9. Starts with an owner
  10. Request to decision: 6 weeks → 2 weeks (Example)

05 · Questions

Questions

  • Do we need a full PMO team?

    No, Devvion sets up a light PMO most companies of 50–500 run with one coordinator and a monthly 30-minute board.

  • Which tools do you use for intake?

    Devvion uses what you have. Jira, ClickUp, Monday or a simple form all work; the rules matter more than the tool.

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06 · Contact

Book the assessment.

Tell us what is slowing the business down. We'll confirm the scope and the dates on a first call.