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Lower overhead · Consulting

The back office outgrew revenue.

Every year adds another coordinator, another approval and another spreadsheet. We find the hours spent on admin and rework and take them out, without cutting the people who matter.

Book an assessment

What it looked like

  • Admin headcount rose 30% while revenue rose 10%.
  • Supplier bills are printed, signed and scanned before anyone pays them.
  • Nobody can say what each back-office role actually spends its week on.

HospitalityManufacturing

02 · What we did, stage by stage

What we did, stage by stage

  1. Assess

    A two-week assessment puts an hours-and-cost number on every back-office process.

  2. Map

    We map purchasing, approvals and payments as they run today, with the rework loops marked.

  3. Mature

    Fewer approval steps, clear tolerances, and roles redesigned around the work that remains.

  4. Optimise

    We track hours monthly and hand the next process to automate, ranked by saving.

03 · The process

Procure to pay with 3-way match

Supplier invoices are read, matched to the PO and goods receipt, posted and paid on terms.

What changed

  • Admin hours a week12072Example
  • Approval steps per purchase52Example
Procure to pay with 3-way matchAP hours a week: 32 → 6 · Example

Procure to pay with 3-way match

  1. Supplier invoice
  2. E-invoice validation
  3. Extract invoice lines
  4. Fetch PO and GRN
  5. 3-way match
  6. Within tolerance?
  7. Post to AP
  8. Schedule payment
  9. Paid on terms
  10. AP hours a week: 32 → 6 (Example)

05 · Questions

Questions

  • Does this mean redundancies?

    Devvion's aim is fewer hours on admin and rework, not fewer good people. Most clients move freed time into sales, service or growth they had no capacity for.

  • How do you measure the saving?

    Devvion measures hours per process before we change anything, then again after. Every number in our report is labelled as measured or estimated, and you see the workings.

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06 · Contact

Book the assessment.

Tell us what is slowing the business down. We'll confirm the scope and the dates on a first call.