Use cases · 03
Problems we solve, drawn out.
Pick your situation or your industry. Every case shows the process before and after, what we did at each stage, and what changed.
Problems we solve, drawn out.
5 cases · Clear filters
- VisibilityConsultingProfessional servicesEducation
Too many projects, none finish.
Every department launches its own initiatives, people are stretched thin and nothing gets done. We set up a light PMO that decides what starts and what waits.
Example Projects running at once: 23 → 9
- Audit-readyConsultingManufacturingHealthcare
We're preparing for investment.
Or a bank facility. Diligence questions expose how much runs on memory and goodwill. We set up governance, controls and records an investor or bank can rely on.
Example Time to answer diligence questions: 3 weeks → 3 days
- Systems that fitBothEducationFinancial services
We bought a CRM. Nobody uses it.
The licences are paid, the data is out of date and sales still works from spreadsheets. We set the CRM up around how you sell and connect it to the rest.
Example Duplicate entries per lead: 3 → 0
- Systems that fitConsultingHealthcareNGOs and development organisations
We can't afford the wrong system.
We need a new one. Vendors all promise the same, and the last selection went badly. We define what you need from how you work, run the selection and make sure you own the result.
Example Candidate systems: 5 → 1 chosen, with reasons
- Systems that fitBothNGOs and development organisationsEducation
Program numbers never match.
Finance always has different ones. For NGOs and development organizations, donor reports are rebuilt by hand from program sheets and finance exports. We connect the data so the report starts from one set of numbers.
Example Donor report preparation: 10 days → 2 days
03 · Any process. Same method.
Any process. Same method.
The cases above are examples. The same six stages work on any process in any function: assess it, map it, structure it, automate what repeats, then keep it running.
Finance
- Month-end closeNumbers arrive two weeks late · Automate
- Purchase approvalsEverything waits for one signature · Mature
- Billing and collectionsCash comes in late · Automate
- Budget and cost reviewMargin slips, cause unknown · Assess
Sales and customer
- Lead to quoteQuotes take days · Automate
- Pipeline and forecastThe forecast is a guess · Map
- Pricing and discountsDiscounts never reviewed · Mature
Operations and supply
- Inventory replenishmentStock-outs, then overstock · Automate
- Supplier selectionPrices compared in chats · Mature
- Field service schedulingTechnicians drive, not work · Automate
- Order entrySame order typed three times · Automate
People
- Hiring and onboardingNot ready on day one · Automate
- Roles and responsibilitiesTitles without authority · Mature
- Leavers and accessLeavers still logged in · Automate
Projects and delivery
- Project intakeToo many projects at once · Mature
- Status reportingLate news, late action · Automate
- Resource planningSame people on everything · Map
Customer service
- Routine questionsA day to reply · Automate
- Complaint to root causeSame complaint every week · Mature
- Customer feedbackNobody asks · Automate
Compliance and risk
- ISO 27001 access reviewThree weeks every quarter · Automate
- ISO 9001 proceduresNothing written down · Mature
- Security questionnairesTwo weeks per customer · Run
- Regulatory changeDeadline fixed, owner missing · Map
Management
- Decision rightsFounder signs everything · Mature
- Management reportingRuns on WhatsApp · Map
- Tool and system choicesToo many subscriptions · Assess
- Family and group governanceDecided at dinner · Mature
04 · Questions
Questions
Are these real client cases?
Not one by one. Each Devvion case is a composite of problems companies of 50–500 bring us, which we have also run at scale in large-enterprise operations and audit. No client names, and every number is marked Example until a signed case confirms it.
My problem is not listed. Can Devvion still help?
Probably. Devvion uses the same six stages on any process in any function. The two-week assessment ranks your processes by cost and tells you plainly which ones we would fix first, and which you do not need us for.
Do I need consulting, engineering or both?
Devvion's consulting covers assess, map and mature: the operating model, SOPs and controls. Engineering covers automate, optimise and run, built inside your stack. Most clients start with the assessment and buy both in sequence.
Which workflows do you build?
Devvion builds the workflows a case needs, inside your own systems. The ones drawn on these pages: Order to cash from WhatsApp; Procure to pay with 3-way match; Quote to cash for services; Employee onboarding, from offer to day one; Project status reporting without the meeting; Customer support automation, with a person on hard cases; Compliance automation: ISO evidence on autopilot; Month-end close; Lead to quote; Field service scheduling; Inventory replenishment; User access review for ISO 27001; Decision rights and approval matrix; Project intake and prioritisation; Complaint to root cause analysis; Tool consolidation and access governance. Every figure is an Example.
05 · Contact
Book the assessment.
Tell us what is slowing the business down. We'll confirm the scope and the dates on a first call.